Grade 12 College Counselling

Application Portals

Late August - Late September

  • Finalize university choices and move them into the Applications Tab in Unifrog.  Meet with designated counselor for student/counselor senior meeting. Let your counselor know your earliest deadline. 
  • Attend university visits and fairs! Speak with the university reps as those that visit our school are often the same ones reading your application and making admission decisions!
  • Take English proficiency tests (if required), sit any other outside testing: UKCAT, BMAT, LNAT and if applying to Cambridge or Oxford, their admission tests.
  • Ask another teacher (if needed) to write you a letter of recommendation. Do not ask teachers past September.
  • Work on your personal statement and/or Common App Essay Prompt



  • Students who have not taken the SAT or are taking it for a second time can sit the October or December administration. Registration for these tests should be done over the summer.
  • Continue to attend university visits and fairs
  • Sit any other external exams
  • Finish up personal statements and share them with your counselor and/or English teacher
  • Make sure that all of your documents are in with your counselor (teacher letter of recs and transcripts from any old schools)
  • Meet with your counselor and keep your Unifrog account updated
  • FASFA (Federal Financial Aid for US Citizens) typically opens on October 1st, get it in soon:


  • November 1st is an Early Decision/Action Deadline for US Universities. Remember, ED is binding and you can only apply to 1 school ED. Early Action is NON binding and you can apply to multiple universities EA.
  • Send your application and TEST SCORES. Counselors are NOT responsible for sending ANY standardized testing as this responsibility lies with the student.
  • Make sure you are filling out the CSS profile for US universities. This is a financial aid document needed by many US universities when looking at need based aid:

December - January

  • Submit all applications that are due before January 15th, before GAA goes on winter holiday
  • January 15th: UK DEADLINE (students need to complete applications before the winter holiday)
  • Take any last SAT tests, SAT II subjects tests, ACT, IELTS/TOEFL

February - April

  • Apply to any rolling deadlines or late deadlines (Canada and Netherlands have later deadlines, but again, we encourage you to apply earlier)
  • Admission decisions start rolling in, so check your email CONSTANTLY.
  • Colleges and Universities will also communicate with students during this time regarding any missing documentation or necessary mid year reports.
  • Continue to keep grades up, especially IB grades.
  • Update your Counselor and your Unifrog account for EACH university decision you receive.

May - June

  • DECISION TIME! US universities typically ask students to make a choice by May 1st.
  • If you are full IB, meet with DP coordinator to discuss where you would like your scores sent
  • Make sure you have moved all necessary university email accounts to your personal email before you leave GAA. Your account will be disabled after you graduate.
  • Complete the Senior Exit Survey to let Counselors know where you want your final transcript sent
  • Complete a final update on Unifrog regarding all university decisions
  • Start working on the visa process!


Counselling for each Grade Level